softgate enhancement package: Invoice processing

Using the softgate enhancement package Invoice Processing, the relevant information is automatically extracted when entering invoices with Tungsten TotalAgility in accordance with Section 14 of the Value Added Tax Act (Umsatzsteuergesetz – UStG), e.g.:

• the full name and address of the supplier
• the tax number issued to the supplier by the tax office or the VAT identification number issued to the supplier by the Federal Finance Office
• the date of issue
• a consecutive number with one or more series of numbers that is assigned once by the invoice issuer to identify the invoice (invoice number)
• the quantity and type of goods supplied or the scope and type of other services, i.e., the individual invoice items
  (optional, against additional expenses)
• the date of delivery or other service or the date of receipt of the advance payment, if this date is fixed and is not identical to the date of issue of the invoice
• a) the consideration for each tax rate or exemption
  b) any price reduction agreed in advance, provided it is not already included in the consideration
• the applicable tax rate and
• the amount of tax due on the consideration.

One factor that influences functionality is the document quality. This means that a correspondingly high readout rate requires a correspondingly high quality of the scanned documents (recommended resolution 300 dpi, min. 200 dpi). The image enhancement program Tungsten Virtual ReScan (VRS) can be used to improve the scan quality or achieve the required scan quality.

Important:

To ensure very good quality of the extraction results, it is necessary to train the software. A 100% correct extraction of all index values defined by the customer cannot be guaranteed!

Prerequisites

Tungsten TotalAgility from version 8.0, transformation volume

• Improved document quality management
• Enhanced data accuracy and efficiency
• Automated compliance with VAT regulations